STEP 1 OF 3
Personal information
Side Tab Form
"*" indicates required fields
Companies forfeit billions annually in unclaimed VAT from travel expenses, as highlighted here. Many businesses overlook this refund opportunity or struggle with its complexities, missing out on vital cash flow opportunities.
Two-thirds of businesses do not explore VAT reclaims or capture just a small portion of what they could be rightfully due. That’s a costly implication, as travel and expense data holds untapped VAT potential.
“The European VAT landscape changes weekly, and one missing data point can erase an entire reclaim and can jeopardise a company’s VAT recovery,” said Lourens van Pletzen, CEO of VAT IT. “By pairing Navan’s end-to-end expense data with VAT IT’s 24 years of specialisation, we’re giving finance teams the confidence that every eligible euro is coming back to them.”
Businesses can often reclaim VAT on business travel such as hotels, meals, rentals, and events if they’re not VAT-registered locally.
Whilst this may sound straightforward, it’s far from it. Legislation varies widely by country. This pertains to e.g. eligible expenses, recovery rates, documentation needs, and frequent changes. This demands precision when it comes to reclaiming VAT. Manual efforts tend to drain resources of finance teams and basic automation tools fall short of capturing the nuances of individual requirements. They miss transaction details, scatter data across platforms, or ignore country-specific compliance which are just a few of the reasons so many companies are giving up on the process.
Unlocking full VAT recovery does not have to be painful when these data points are automatically integrated into your expense system and directly fed into pre-existing finance processes.
Tax authorities are increasingly moving towards digital tax processes that allow for real-time transparency. This allows for consolidation across jurisdictions and reporting cycles.
Multinational companies gain visibility on their full VAT recovery, that manual processes are unable to provide.
Navan’s deep integration with VAT IT experts simplifies it all. “In 2025, we reclaimed $300 million for clients through partners like Navan, proving our drive to streamline taxes into real savings,” says van Pletzen.
Every Navan transaction from cards, folios, reimbursements, even manual receipts, are flow directly to VAT IT. We scrutinise codes and merchants, apply local rules, file claims, and deliver transparent reports so your business is able to recover all eligible VAT.
Ready to boost your VAT reclaims? Chat with Navan about their expense solution or find out more about the VAT recovery process today by filling out the form below.
Spain’s e-Invoicing Landscape Changes Again: VERI*FACTU Postponed as Mandatory B2B e-Invoicing Moves Towards October 2027 Spain has taken two important steps in the development of its digital invoicing framework. On the one hand, the Ministry of Finance has announced plans to postpone the outstanding obligations under the invoicing software rules commonly associated with VERI*FACTU until […]
Can You Reclaim VAT on Corporate Events When Family Members Are Invited? Most finance teams already know that VAT on staff entertainment is a complicated area. What is less well known is what happens when a corporate event extends beyond employees to include their families. Does inviting partners and children to a company away day […]
Where did that invoice go? Sage Intacct customers won’t have to ask anymore Every finance team that sells across borders knows the feeling. You’ve issued the invoice, the work is done, and now you wait. Did it arrive? Did the local tax authority accept it? Is it sitting in a queue somewhere waiting to be […]
eezi by VAT IT and Consilio.io: SAP Concur e-Invoicing Partnership Every Business is Also Somebody Else’s Supplier A finance team running SAP Concur usually thinks of e-Invoicing as an incoming problem. A supplier issues something and Concur Invoice has to make sense of it. But that same business is also a supplier to somebody […]
When You Need an Intra-Community VAT Number and How to Get One If your business buys or sells goods and services across EU borders, intra-community VAT is something you will need to understand. It is not the same as domestic VAT, and the rules around registration, invoicing, and reporting work differently from what most businesses […]
5 Top AI-Powered Tax Compliance Tools Tax compliance software has come a long way and what used to mean basic automation now includes machine learning, smarter data processing and tools that can spot problems before they become expensive. The category has a new name: AI-powered tax compliance. For finance and tax teams managing tax […]
This webinar explains how US businesses can identify and recover foreign VAT, breaking down key concepts like reciprocity and showing where refund opportunities are often missed.