Ramp consolidates corporate cards, expenses, and accounts payable into one platform. Over 70,000 businesses use Ramp because it captures, categorises, and codes every transaction in real time, giving finance teams structured, audit-ready data across all spend.
What most of those businesses do not realise is that within that data sits VAT they are entitled to reclaim, and most of it goes unclaimed.
The integration between VAT IT and Ramp is built to change that. By connecting directly to your Ramp environment, VAT IT transforms your existing expense data into a structured, continuous VAT reclaim process, with minimal effort required from your team.
Ramp does something most expense platforms do not. It captures every transaction in real time, categorises it automatically, and codes it with structured data that is clean, consistent, and audit-ready from day one.
That level of data quality is exactly what effective VAT reclaim requires. Yet for the vast majority of businesses using Ramp, that data sits untouched from a VAT recovery perspective.
Where businesses do know that input VAT can be claimed on business expenditure, they are often unsure of the laws and regulations in various jurisdictions, leading to the risk of under-claiming and leaving money on the table, or over-claiming and opening up to audit risk. VAT IT solves both by giving you peace of mind on domestic inputs and adds significant value by recovering foreign spend that businesses cannot feasibly recover on their own.
That gap represents real working capital. Travel, accommodation, supplier invoices, intercompany charges, events, the VAT embedded in these costs is recoverable in many of the markets where your business operates. The question is whether your current setup is capturing it.
The integration operates via a secure API connection between Ramp and VAT IT, creating a direct and automated flow of expense data into VAT IT’s recovery platform. Because Ramp already captures and structures transaction data in real time, the integration requires minimal setup and no ongoing manual input from your team.
Once connected, the process works as follows:
Secure data sync
Transaction metadata and digital invoices flow directly from Ramp to VAT IT. No manual exports, no uploads, no chasing receipts.
Automated assessment
Every transaction is assessed for VAT reclaim eligibility across both foreign and domestic jurisdictions, consistently and at scale. Ramp’s structured data makes this process significantly more accurate than manual or partial reviews.
Foreign VAT management
For foreign VAT, VAT IT prepares and submits claims to the relevant tax authorities in each jurisdiction, managing the entire process end-to-end through to refund.
Domestic VAT scheduling
For domestic VAT, a structured recovery schedule is generated, aligned to your ERP requirements and ready to support local VAT filings.
Reconciliation and reporting
Recovered funds are returned alongside detailed reporting, giving your finance team full visibility into which transactions were included in each claim and how recovered amounts reconcile with your existing records.
To find out more about how the integration works, visit the Ramp integration page.
VAT IT operates on a contingency model. There are no implementation fees, subscription charges, or integration costs associated with the Ramp connection.
A fee is only applied when VAT is successfully recovered. If no VAT is found, you pay nothing.
For businesses that have never explored VAT reclaim through Ramp, this means there is no financial risk in finding out what is recoverable within your existing data. The starting point is simply a conversation.
For a CFO or Finance Director, the value is straightforward: more VAT recovered, less time spent recovering it.
Ramp already does the hard work of capturing and structuring your expense data. The VAT IT integration takes that a step further, turning data your team is already generating into a continuous source of recovered working capital.
Rather than relying on periodic manual reviews that inevitably miss transactions and take up valuable time, the integration ensures every eligible transaction within Ramp is assessed consistently. Foreign and domestic VAT are handled through their respective frameworks, and ERP-ready outputs mean recovered amounts can be reconciled without additional administrative work.
For businesses operating across multiple jurisdictions, this level of consistency is difficult to achieve manually. And the cost of not achieving it is recoverable VAT left on the table, period after period.
VAT recovery processes differ depending on whether the VAT is foreign or domestic, and handling each correctly matters for both compliance and reclaim yield.
For foreign VAT, claims are submitted directly to tax authorities in the country where the VAT was incurred. Refunds are issued as consolidated payments rather than transaction by transaction. VAT IT manages submission, follow-up, and provides the reporting needed to reconcile recovered amounts internally.
For domestic VAT, VAT IT produces a detailed recovery schedule of claimable transactions, structured to support standard local VAT filings and aligned to your existing accounting systems.
This distinction ensures recovery remains compliant with how tax authorities administer VAT globally, in every jurisdiction where you operate.
The Ramp integration addresses VAT reclaim, but for businesses managing indirect tax across multiple markets, reclaim is one part of a more complex picture.
VAT IT supports the full indirect tax lifecycle as a single, coordinated partner:
For businesses that have historically managed these as separate challenges, a single partner removes the fragmentation and the risk that comes with it.
To find out more about how VAT IT and Ramp work together, visit the partnership page. Ready to find out what is recoverable within your Ramp data? Get in touch with our team today.
Is There VAT on Software and SaaS Subscriptions? What Buyers Need to Know Most finance teams have faced the same issue: an invoice lands for a new SaaS (Software as a Service) tool, and it is not obvious whether VAT should be charged on it, who is responsible for it, or whether it can be […]
VAT IT listed as a Pre-Approved e-Invoicing Service Provider (ASP) by the UAE Ministry of Finance: What Businesses Need to Know VAT IT is proud to announce that we have officially been listed by the UAE Ministry of Finance as a Pre-Approved e-Invoicing Service Provider (ASP). This recognition confirms that VAT IT has successfully […]
8 Best VAT Registration Services for Non-EU Businesses Entering the EU and UK Entering the EU or UK market is a significant commercial milestone. Getting VAT registration right from the outset is what determines whether that milestone becomes a launchpad or a liability. For non-EU businesses, VAT registration is not a straightforward administrative task. […]
8 Best IOSS Solutions for Non-EU E-Commerce Sellers If you are an e-commerce seller, registering with the EU’s Import One Stop Shop (IOSS) is a must. IOSS was created with the goal of simplifying VAT declaration and payment for distance sales of imported goods valued at €150 or less. Traditional VAT collection sees the customer […]
Over 70,000 Businesses Use Ramp. Most Are Missing the VAT They Could Be Recovering. Ramp consolidates corporate cards, expenses, and accounts payable into one platform. Over 70,000 businesses use Ramp because it captures, categorises, and codes every transaction in real time, giving finance teams structured, audit-ready data across all spend. What most of those […]
VAT Penalties and Late Payment Surcharges: What HMRC’s New Rules Mean for You Missing a VAT deadline used to mean an immediate financial surcharge. Under HMRC’s new regime, the system works differently, and in some ways more harshly for businesses that fall into patterns of late submission or payment without realising the consequences are building […]
This webinar explains how US businesses can identify and recover foreign VAT, breaking down key concepts like reciprocity and showing where refund opportunities are often missed.
